35 Virtual Brochure – February 2024 Appendix B– Expenses Benchmarking Activity Completed in October 2023, we provide a comparison of nine institutions’ expenses policies. The first table (1.) provides an overview of allowable expenses and associated thresholds and the second (2.) covers supporting procedures covered by policy. PP= Per Person | PD: Per Day | PN= Per Night | PT: Per Trip | PA: Per Annum Please note, any amounts listed below are the max amount for each type of expense. 1. ALLOWABLE EXPENSES Subsistence Hospitality and entertainment Other Travel Accommodation Food and Alcohol Overseas External Staff Institution A Mileage: First 10,000 miles per annum - 45p per mile. Thereafter - 25p per mile. Rail: Train tickets should be standard class and booked in advance. Major cities: £150pn UK Other: £100pn Breakfast: £8 Lunch: £10 Dinner (major cities): £35 Dinner (other cities): £25 Alcohol: Excluded Same rates as UK travel £25pp Reimbursement of payments for alcohol consumed, at an evening meal only, will be limited to one alcoholic beverage per person. £25 in exceptional circumstances (long term sick employee bereavement and long service awards). Professional memberships: £100 Conference fees: Providing associated with University business. *Student number data taken from HESA 2021/22 FTE Student Numbers. For more information, please see here. ** Staff number data taken from HESA 2021/22 All Staff excluding Atypical. For more information, please see here. Institution Student Population* Staff Population ** A <7500 <750 B ~7,500 <1,000 C >7,500 <2,000 D ~10,000 ~2,000 E >10,000 <1,000 F ~20,000 ~1,150 G >20,000 <1,750 H >30,000 >4,000 I >32,000 ~4,000
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