37 Virtual Brochure – February 2024 1. ALLOWABLE EXPENSES Subsistence Hospitality and entertainment Other Travel Accommodation Food and Alcohol Overseas External Staff or significantly more expensive. Institution C (Apr. 2018) Mileage: First 10,000 miles in tax year - 45p per mile. Thereafter: 25p per mile Other: Will reimburse or pay for other costs which are directly related to travel. £120pn Must include breakfast Breakfast: £10 Lunch: £10 Dinner: £30 Alcohol: Alcoholic beverages will only be reimbursed in particular circumstances. £120pn and breakfast Discretion is required to ensure that this is not excessive in certain countries. No information No information Conference and events to be booked via the institution’s travel management company (TMC). Institution D (Jul. 2021) Mileage: First 10,000 miles per annum - 45p per mile. Thereafter - 25p per mile. Rail: Train tickets should be standard class. London: £200pn UK Other: £125pn Must include breakfast. Up to 3 hours travel: £3 Breakfast: £10 Lunch: £15 Dinner: £25 In some instances, the London overnight allowance of £125 may be claimed at a higher To keep to expenditure for UK rates where possible. £10pn alcohol allowance (part of a meal and for overnight University catering facilities should be used wherever possible for all hospitality requirements, e.g., working lunches/the entertaining of external visitors only. Only retirement functions will be funded providing that they are in accordance with certain conditions and limits: - £75 for service >15 Professional memberships: Subscriptions will only be allowed in exceptional circumstances.
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