38 Virtual Brochure – February 2024 1. ALLOWABLE EXPENSES Subsistence Hospitality and entertainment Other Travel Accommodation Food and Alcohol Overseas External Staff Taxi: The use of taxis for journeys in excess of 25 miles will not be considered unless there are exceptional circumstances rate. Alcohol: £5pn (part of a meal and for overnight stays only) overseas stays only) Alcohol is only allowed when entertaining people external to the University and claims must not be excessive years but <20 years - £100 for service of >20 years. Institution E (Nov. 2022) Mileage: First 1,000 miles per annum - 45p per mile. Thereafter - 25p per mile The preferred method of travel is by public transport. Taxi: May be taken where no public transport is available, or travel is at This should be no more than the cost of a reputable budget hotel chain. Entitled to claim the actual, reasonably incurred costs of meals taken whilst away on university business. Members of staff are responsible for ensuring travel has been obtained at the lowest cost/best value. ‘Necessary costs’ of hosting external business contacts will be reimbursed on production of receipts, including alcohol. May occasionally provide an employee with a small gift of flowers which should not exceed £50 per year for any one recipient. Employees completing 15, 25 and 35 years continuous Professional memberships: If it is agreed it is a requirement of their role. Training courses: The University organises many training courses inhouse and the costs of these courses are borne by the University.
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