39 Virtual Brochure – February 2024 1. ALLOWABLE EXPENSES Subsistence Hospitality and entertainment Other Travel Accommodation Food and Alcohol Overseas External Staff times where public transport is unavailable. Rail: Should be standard class. employment may also be presented with a gift. Institution F Mileage: First 10,000 miles per tax year - 45p per mile. Thereafter - 25p per mile Taxi: Taxis can be used if this is cost-effective. Rail: Prebooked standard class is expected. London: £200pn UK Other: £100pn Must include breakfast. Breakfast: £10 Lunch: £10 Dinner: £25 In some instances, the London allowance of £125 may be claimed. Alcohol: Limited alcohol consumption as part of a meal can be claimed. Non-UK major cities: £200pn Must include breakfast. Expenditure on hospitality will only be reimbursed if it was incurred in the course of University business. This must not exceed £40pp. Maximum cumulative spend of £150pp in any given tax year. Professional memberships: By exception Conferences: Paid for via a University purchase card, claimed via expenses or booked via the TMC. Institution G (Jun. 2023) Mileage: No information Major cities (with a 20% London Breakfast: £8 (£15 for hotel breakfast if not included in price) Same rates as UK travel Employees will be reimbursed for reasonable £50 if purchase is authorised by the Executive Professional memberships: Does not
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