40 Virtual Brochure – February 2024 1. ALLOWABLE EXPENSES Subsistence Hospitality and entertainment Other Travel Accommodation Food and Alcohol Overseas External Staff Taxi: Taxis are only to be used in exceptional circumstances. Train: All train journeys must be standard class only, and the cheapest available. variance): £150pn UK Other: £120pn Lunch: £10 Dinner: £25 Alcohol: Excluded expenses relating to entertaining non-University personnel, however University approved catering facilities should be used whenever possible. Leadership and purchased via procurement card for an occasion (marriage, birth, bereavement, illness, retirement) pay for the cost of subscriptions. Course and Conference Fees: Should be purchased using procurement card or ibuy, and will be reimbursed in exceptional circumstances. Institution H (Aug. 2023) Mileage: First 50 miles of each journey, up to a maximum of 10,000 miles per annum - 45p per mile. Thereafter - 25p per mile. Rail: Train tickets should be standard class unless authorisation is obtained from a member of the University Executive. No fixed rate Under five hours of travel: £0 Travel > 5 hours: £5 Travel > 10 hours: £10 Travel > 15 hours or after 8pm: £25 Will pay up to HMRC benchmark rates for meal costs and accommodation costs for overseas business travel by employees. . Will meet the reasonable cost for business entertainment and internal hospitality where that expenditure has been incurred wholly, necessarily and exclusively in the furtherance of University business. Will cover internal hospitality when certain conditions and limits are met. - £300 service >10 but <15 years Professional memberships: No University reimbursement shall be provided for personal professional subscriptions unless under exceptional circumstances.
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