42 Virtual Brochure – February 2024 1. ALLOWABLE EXPENSES Subsistence Hospitality and entertainment Other Travel Accommodation Food and Alcohol Overseas External Staff Alcohol: £5pn (part of a meal and for overnight stays only with a meal for business purposes with a limit of £25 pp. process or a University corporate card. 2. SUPPORTING PROCEDURES Timeliness of expense submission Excluded expenses Consequence of noncompliance Use of cash advances, procurement cards or traveller cards Institution A (No date) Generally, within two months of the expense has been incurred unless circumstances are exceptional. Claims which are incomplete, illegible, do not have receipts attached or are not submitted on Agresso Expenses or on the current form (for paper-based submissions) will be returned to the claimant, which may delay Any purchases relating to the claimant’s partner. Pet/Child/Elder Care Costs Leisure costs - Not an allowable expense item unless included in price of basic accommodation. This includes massage, sauna, gym and beauty treatments. No information Requests for advances for expenses that may be incurred on overseas travel must be submitted at least 10 working days prior to departure.
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