45 Virtual Brochure – February 2024 2. SUPPORTING PROCEDURES Timeliness of expense submission Excluded expenses Consequence of noncompliance Use of cash advances, procurement cards or traveller cards of their work may, at the discretion of Financial Services, be provided with a company credit card. Staff may request a cash advance for trips abroad. Institution F (no date) Expense claims that are over six months after the date that the expense was incurred will not normally be accepted except where exceptional circumstances can be justified. The following items will not be paid for by the University: - payment of wages, call-out payments, overtime payments, or other ad hoc remuneration - gifts to members of staff or ex-members of staff - gifts in lieu of fee/expenses Where the Financial Services receives a claim that does not adhere to this Policy, including insufficient supporting paperwork, it will conduct enquiries to rectify the situation and reject where it is found to be non-compliant. A system of providing advance allowances exists where there is a requirement for payment by an individual where no other suitable payment method is available. Advances will not be given for amounts < £100. Institution G (Jun. 2023) The submission of general expenses is required at the end of the month in which the expenditure is incurred. The following items will not be paid for by the University: - In-flight purchases of food or drinks. - Childcare costs The submission of false or fraudulent expense claims will lead to the formal disciplinary procedures being instigated, which could result in dismissal In certain circumstances, staff can have access to University Credit Cards, Procurement cards or I-buy.
RkJQdWJsaXNoZXIy NTI5NzM=